Board
A board per community
Track To do, In progress, On hold, and Done with due dates, blockers, comments, and task detail in reach.
Public beta for community managers
Flowstate
The work, in flow. Across every community you run.
Project management built around HOA and property operations: inspections, board meetings, vendor renewals, lien follow-ups, and the daily tasks that keep communities moving.
Free Solo plan. No credit card to create an account.
Sample community
Community board
To do5
Inspection packet
In progress3
Vendor renewal
On hold2
Board approval
Done12
Owner follow-up
Today
Due soon
3
Inspection prep
1
Follow-ups
2
Built for the operating rhythm of community management
Board prepInspection readinessVendor follow-throughOwner and task historyDue-soon work
What changes
A workspace shaped around the work managers actually repeat.
Flowstate keeps the weekly loop visible: what is due, which community it belongs to, what is blocked, and what needs follow-through before the next board meeting or inspection window.
Scattered
- -One spreadsheet per community
- -Inspection dates separated from prep work
- -Vendor renewals buried in email
- -Board meeting prep remembered late
- -Several places to check for what is due
In Flowstate
- -One project per community
- -Inspection dates connected to tasks
- -Vendor work visible beside deadlines
- -Board prep surfaced in the workspace
- -Today view for immediate work
Product system
The pieces that keep the week moving.
Today
The week in one rail
Today, Inbox, and notifications keep assigned work and due-soon items visible across communities.
Inspections
Inspection readiness
Use inspection dates to keep prep work, vendor confirmations, notices, and follow-up tasks close to the schedule.
Vendors
Vendor work on a clock
Track renewals, COIs, vendor follow-ups, contracts, liens, board terms, and meeting prep without another spreadsheet.
Mobile
On-site capture
Capture walk-through notes and turn them into tasks with community context for field work.
Reports
Weekly review
Review throughput, blockers, vendor latency, and activity summaries before the week slips away.
Start with one community.
Use the free Solo plan while it fits. Upgrade when your community, vendor, and board workflows need more room.